The Bulk-haulage Invoicing System is designed to streamline your job tracking, invoicing, and remittance processes. It captures customer, subbie, fleet, job, and reference information in a sophisticated database as you work, and uses this to speed up and simplify invoice and remittance creation.

With all your information now available, reporting, profitability analysis, etc. can be performed with the click of a button.

The system has been tailored to both reduce data entry and processing effort, and improve your reporting capabilities, giving you the time and the information to move your business forward.

If you would like to try the system for yourself, we now have an evaluation version available for download. It is fully functional, apart from being limited to a couple of sample customer and subcontractor records. To try it just click on the link below, download the zip, open the files and follow the installation instructions.

BIS Evaluation Version zip file

Remember, if the system doesn't quite match your requirements, we can always change it to suit.

Below we have listed some of the system's main features and capabilities:

Note: Images can be clicked to view full size versions.

In order to streamline docket entry, several types of reference information can be stored in the system. Data for Customers, Subcontractors, Fleet vehicles, Branches, and so on are captured and used during day to day operations.

Several standardised forms are used, which include powerful browsing, filtering, and editing capabilities. The style and format of these forms is maintained throughout the system for ease of use.

A screenshot of the Customer form is shown to the right.

The Job Master screen is where you define your different jobs. This brings much of the reference information together and allows complete specification of each Job your business carries out for its customers.

Rates can be defined based on Customer, Product, Route, and Date range, allowing new rates to be entered into the system and picked up automatically at the appropriate time.

As docket entry is the core day-to-day activity a lot of effort has gone into making it as quick and easy as possible.

Many of the fields are filled out automatically just by selecting the Job. The Customer and Subbie tabs are also shown or hidden depending on the docket type and fleet number.

The Customer Charge tab allows entry and calculation of the docket quantity and total. The quantity fields displayed may be for tonnage, hours, volume, or units - depending on the job.

As an example, if a vehicle has a tare and a tonnage is entered, the net weight is calculated and this is multiplied by the job's rate to calculate the docket total. If the job has a minimum quantity however, this will used unless net weight is greater than the minimum.

The Subbie Charge tab only appears when a subbie vehicle has carried out the job. This tab calculates the docket total based on the job's subbie rate. GST is included in this total.

All outstanding dockets are listed in the Invoice Processing screen. All dockets can be processed, or just those for a particular customer, entered by a particular user, or up to a particular date. The one process creates both Invoices and Subbie RCTIs.

Newly created Invoices and RCTIs are generally printed in one run, but can be printed separately if a particular customer requires a different invoice format.

As can be seen on this sample Invoice all relevant information is presented in a clear and logical format. In addition to the docket number and customer reference, room has been made for up to three more reference numbers, which are often important for complex bulk-haulage jobs.

Both net and charged weights are also listed, and whether a job was based on tonnes, hours, volume, etc. is plainly visible.

Invoices can be printed with just a total, or categorised and subtotalled by Job.

The system is truly multi-user and can handle hundreds of concurrent users. The User Management screen allows your employees to be set up with usernames, passwords, and roles.

Roles determine what a user can do within the system, allowing you to restrict who can read data, add and change data, and run important processes.

It is always important to backup data, and to make this easy the system comes with it's own backup facility.

A backup is made simply by specifying a location and clicking the backup button. It is safe to do this while the system is being used, and the backup file is automatically compressed for easy storage (on disk, CD, etc.)

Another common requirement is importing/exporting of data (i.e for integration with a financial package, or a client system). The Import/Export screen gives you great flexibility in this respect, and import/export specifications are saved so they only have to be defined once.